AI Phone System for Car Dealerships
Stop losing $20,000-$50,000 car sales to competitors who answer after hours. AI phone system built specifically for auto dealerships that captures leads 24/7, answers inventory questions, books test drives, and pre-qualifies trade-ins—before interested buyers call the dealership down the street.
The Problem: Buyers Don't Wait for You to Open
Interested buyers browse your inventory online at 7 PM on Sunday, call to ask about financing or schedule a test drive, and get voicemail. They're not waiting until Monday morning—they're calling the next dealership on Google who answers immediately.
After-Hours Inventory Questions Lost
Buyer sees your 2023 F-150 online Saturday night, calls to confirm it's still available and ask about financing. Gets voicemail. Calls the dealership 15 miles away—they have an AI that answers instantly with stock numbers, pricing, and availability. Buyer schedules Monday test drive with them, not you.
Sales Team Busy = Lost Leads
Your sales team is on the lot with walk-in customers or test drives in progress. Phone rings with an interested buyer asking about the Camry in your online inventory. No one picks up—they're all busy closing deals. Buyer moves on to the next dealer who answers.
Trade-In Questions Waste Sales Time
Buyer calls asking "How much is my 2018 Honda worth?" Your salesperson spends 10 minutes on the phone collecting year/make/model/mileage/condition instead of closing the deal in front of them. Trade-in inquiry isn't even qualified yet—could be upside down or needs major repairs.
Weekend Calls Go to Voicemail
Most serious car buyers research and call on weekends when they have time. Your dealership closes at 6 PM Saturday, closed Sunday. 30+ weekend calls hit voicemail—each one a potential $30,000 sale walking to a competitor with better availability.
The Solution: AI Captures Leads + Tools Do the Heavy Lifting
Your AI sales assistant answers every call with natural conversation, then uses intelligent tools to check inventory, book test drives, collect trade-in details, and capture financing inquiries—24/7, even when your sales team is busy closing other deals.
How It Works: AI + Tools Built for Auto Sales
Instant Test Drive Booking
The AI Conversation: "I want to test drive the 2023 F-150" or "Can I see the Camry this weekend?" → AI checks your sales team's calendar, offers available time slots.
Tool Used: Appointment Scheduler → Books the test drive directly into your CRM, sends confirmation SMS with vehicle details, salesperson name, and what to bring (driver's license, insurance).
Result: Buyer shows up qualified and ready. Salesperson knows exactly what vehicle they're interested in. No phone tag trying to schedule.
Inventory & Pricing Questions
The AI Conversation: "Is the silver Accord still available?" or "What's your best price on that Tahoe?" → Checks your live inventory feed or uploaded stock list.
Tool Used: General Search → Searches your inventory database for stock numbers, colors, trim levels, and current availability. Provides internet pricing, lease specials, or financing offers you've uploaded.
Result: Buyer gets instant answers 24/7. No "let me check and call you back" that sends them to competitors. More calls convert to scheduled appointments.
Trade-In Pre-Qualification
The AI Conversation: "How much is my 2018 Honda Civic worth?" → Collects year, make, model, trim, mileage, condition, and VIN if available.
Tool Used: External Support → Creates detailed trade-in inquiry with all vehicle details, routes to your used car manager or sales desk for accurate appraisal callback with ballpark numbers.
Result: Trade-ins properly documented before they arrive. Used car manager calls back with accurate estimate instead of guessing on the phone. Buyer feels heard, not rushed.
Financing & Lease Questions
The AI Conversation: "What's the monthly payment on that Silverado?" or "Do you have 0% financing?" → References your current financing offers and lease specials.
Tool Used: General Search → Pulls from your uploaded finance specials: manufacturer incentives, dealer promotions, credit tier requirements, and typical payment ranges based on term length.
Result: Buyer gets realistic payment expectations before visiting. Finance questions don't tie up your sales team during peak hours.
Built For Dealership Sales Operations
The AI understands automotive sales language and dealership workflows—not generic "press 1 for sales" phone trees.
New Car Sales
- ✓ Inventory availability questions
- ✓ Test drive scheduling 24/7
- ✓ Financing & lease inquiries
- ✓ Special offers & incentives
Perfect for: Franchised dealerships losing after-hours leads to competitors with better phone coverage during peak shopping hours (evenings/weekends).
Used Car Lots
- ✓ Lot inventory questions
- ✓ Vehicle history availability
- ✓ Trade-in valuations
- ✓ Appointment scheduling
Perfect for: Independent used car dealers where every salesperson on the lot means no one's answering the phone—losing fresh inquiries to Buy Here Pay Here competitors.
Multi-Location Groups
- ✓ Route to correct location
- ✓ Cross-location inventory
- ✓ Centralized after-hours capture
- ✓ Consistent brand experience
Perfect for: Dealership groups with 3+ locations where buyers call one store about inventory at another—need seamless routing and unified lead capture.
Real ROI From Day One
65%
More Test Drives Booked
24/7 scheduling availability
24/7
Lead Capture
Never lose weekend/evening calls
$0
Lost After-Hours Sales
Capture every opportunity
ROI Reality Check: If you sell 50 cars per month at $2,000 gross profit average, capturing just ONE additional after-hours lead per week = 4 extra sales/month = $8,000+ additional gross profit. The AI pays for itself from the first weekend call you would have missed.
Why Dealerships Choose Yardee
Integrates With Your CRM
Works with your existing dealership phone number, appointment calendar, and CRM (DealerSocket, VinSolutions, Elead, etc.). Customers call the same number on your website—zero disruption to your operations.
Trained on Automotive Sales
Understands trim levels, financing terms, trade-in equity, lease vs. buy, manufacturer incentives, and dealer add-ons. Speaks your buyers' language: "invoice pricing," "down payment," "negative equity," "certified pre-owned."
15-Minute Setup
Upload your current inventory feed (or manually list hot vehicles), financing specials, and hours. The AI starts answering your sales line in 15 minutes. No complicated phone system replacement required.
Your Sales Team Stays in Control
AI handles repetitive questions ("Is that Camry still available?" "What time are you open?"). High-intent buyers asking about specific features, negotiating price, or ready to buy get routed to your salespeople for personal attention.
Frequently Asked Questions
Does this replace my sales team?
No. The AI captures leads 24/7 and handles repetitive questions (inventory availability, hours, basic financing) so your sales team focuses on high-value activities: closing deals on the lot, negotiating with buyers, and handling complex trade-in situations that need human judgment.
How does it know what inventory we have?
The AI integrates with your DMS/CRM or you can upload your inventory feed (CSV, XML, or manual entry). Customer asks about a specific vehicle, AI searches by make/model/color/year and confirms availability, stock number, and pricing based on your data.
Can it book test drives directly into our CRM?
Yes. The Appointment Scheduler tool integrates with your calendar or CRM. AI checks salesperson availability, offers time slots to the buyer, and books test drives with SMS confirmation including vehicle details and what to bring.
What if a buyer wants to negotiate price over the phone?
The AI provides your listed internet pricing or lease specials. For negotiation ("What's your best price?"), it creates an External Support ticket with buyer contact info and vehicle interest, then routes to your sales manager for callback with competitive pricing.
Does it sound robotic or will buyers know it's AI?
The AI has natural sales conversations: "What vehicle are you interested in?" not "Press 1 for new cars." Most buyers don't realize it's AI—they appreciate getting instant inventory answers instead of waiting on hold or voicemail.
What if our inventory changes daily?
Just update your inventory feed or manually adjust hot vehicles in the system. The AI's General Search tool immediately uses the updated data. Sell that red F-150, remove it from inventory, and the AI knows it's gone on the next call—no reprogramming.
Ready to stop losing $20K-$50K car sales to after-hours voicemail?
Book a 15-Minute Strategy Session →
See exactly how the AI + tools handle your dealership's specific calls • No sales pitch • Real automotive examples
What's Included: AI + Auto Sales Tools
Everything you need to capture leads 24/7 and fill your sales team's calendars—built specifically for car dealerships.
Appointment Scheduler Tool
AI checks your sales team's calendar in real-time and books test drives for specific vehicles. Buyers get confirmed appointments 24/7 with automatic SMS confirmations including vehicle details, salesperson name, and what to bring—no phone tag.
External Support Tool
Creates detailed leads for trade-in valuations, financing inquiries, and price negotiations. Captures buyer contact info, vehicle of interest, trade-in details, and urgency level. Routes to your sales manager or BDC for callback with competitive offers.
General Search Tool
AI searches your uploaded inventory feed, financing specials, lease offers, and dealership hours to answer buyer questions instantly: "Is the silver Accord available?" "What's the payment on that F-150?" "Do you have 0% financing?" Your exact data, every time.
Your Current Dealership Phone
Works with your existing dealership phone number—no porting or changes. Customers call the number on your website and Google listing. You decide when AI answers: after hours only, when sales team is busy, or 24/7.
See How It Works For Your Dealership
Let us show you exactly how the AI + tools would handle your specific dealership calls. We'll walk through real scenarios:
- Evening inventory inquiry → How the AI confirms availability and books test drive instantly
- Trade-in valuation question → How complex appraisals get ticketed for used car manager callback
- Financing question → How the General Search tool quotes from your current specials
- Price negotiation → How serious buyers get routed to sales manager for competitive offers
No generic demo. Real examples from franchised dealerships, used car lots, and multi-location groups.
Book Your 15-Minute Strategy Session →
Perfect for dealerships losing $100K+ annually in after-hours and weekend sales to competitors with better phone coverage