AI Chatbot for Salons & Med Spas
Stop losing $150-$500 appointments because clients can't book after hours or while you're serving other customers. AI phone system built specifically for salons and med spas that handles bookings 24/7, answers service questions, and manages your schedule—so you can focus on delivering exceptional client experiences.
The Problem: Every Unanswered Call = $150-$500 Lost Revenue
When a client wants to book a haircut, facial, or Botox appointment at 8 PM on Tuesday or noon on Saturday while you're with other clients, they're not leaving voicemail—they're booking with the salon that answers immediately.
After-Hours Booking Requests Lost
Clients research services and want to book evenings and weekends when your salon is closed. Competitors with online booking capture these $150-$500 appointments while you sleep. High-value services like extensions, color correction, and aesthetic treatments especially lost to 24/7 competitors.
Can't Answer While Serving Clients
Stylists with scissors in hand can't answer phones. Estheticians mid-facial can't interrupt treatments. Every missed call during business hours is a potential client booking elsewhere. Studies show 85% of callers won't call back—they just move to the next salon.
Repetitive Questions Waste Time
Staff spends hours answering "What are your prices?" "Do you do balayage?" "What's your cancellation policy?" Instead of serving clients or upselling retail products, valuable time gets drained by basic inquiries that should be automated.
No-Shows & Last-Minute Cancellations
Without automated confirmations and easy rescheduling, no-shows cost salons $100-$500 per missed appointment. Manual reminder calls take staff time that could be spent on client care or retail sales, yet no-shows still average 15-20% without automation.
The Solution: AI Phone System + Smart Tools = Zero Missed Bookings
Your AI receptionist answers every call with natural conversation, then uses intelligent tools to handle bookings, answer service questions, and manage your schedule—no waiting, no voicemail, no lost appointments.
How It Works: AI + Tools Working Together
24/7 Appointment Booking
The AI Conversation: "I'd like to book a haircut with Sarah" → AI checks stylist availability, offers time slots based on service duration and preferences.
Tool Used: Appointment Scheduler → Books directly into your calendar, assigns correct stylist, blocks appropriate time for service, sends confirmation.
Result: Client books at 9 PM from their couch. You wake up to filled appointments instead of missed opportunities. $150-$500 revenue captured automatically.
Service Questions Answered Instantly
The AI Conversation: "How much is balayage?" or "Do you offer microblading?" → Pulls from your service menu with pricing, duration, and what's included.
Tool Used: General Search → Searches your uploaded service menus, pricing guides, and treatment descriptions—answers instantly with your exact information.
Result: Clients get accurate pricing immediately. No "I'll call you back" friction. Higher conversion to booked appointments when clients know exactly what to expect.
Cancellations & Rescheduling Made Easy
The AI Conversation: "I need to reschedule my appointment" → Verifies booking, checks alternative slots, handles reschedule or cancellation.
Tool Used: Appointment Scheduler → Manages changes in real-time, opens time slot for other clients, sends updated confirmation.
Result: Clients can reschedule 24/7 without phone tag. Canceled slots get immediately available for other bookings. Reduced no-shows through easy rescheduling.
New Client Consultation Intake
The AI Conversation: "I'm interested in Botox treatments" → Collects client details, aesthetic goals, medical history basics, preferred timing.
Tool Used: External Support → Creates detailed consultation ticket with client info and goals, routes to appropriate provider, schedules consultation.
Result: High-value aesthetic clients get properly qualified. Consultations pre-scheduled with all information collected. You arrive prepared to convert consultations to treatments.
Built For Your Industry's Specific Needs
The AI understands salon and med spa services—from basic cuts to advanced aesthetic treatments.
Hair Salons
- ✓ Cuts, color, highlights booking
- ✓ Stylist-specific scheduling
- ✓ Service duration management
- ✓ Product recommendations
Perfect for: Busy salons where stylists can't answer phones mid-service and after-hours bookings are lost to competitors.
Med Spas
- ✓ Botox & filler consultations
- ✓ Laser treatment scheduling
- ✓ Medical questionnaire intake
- ✓ Treatment package booking
Perfect for: Med spas capturing high-value aesthetic clients who research treatments after hours and expect immediate booking options.
Day Spas
- ✓ Facial & massage booking
- ✓ Package & membership sales
- ✓ Gift certificate inquiries
- ✓ Special event coordination
Perfect for: Spas losing package sales and appointment bookings when clients call during treatments or after business hours.
Real ROI From Day One
$0
Lost Booking Revenue
Capture appointments 24/7
100%
Calls Answered
Never send clients to voicemail
24/7
Booking Available
Book while you sleep
ROI Reality Check: Just 3-4 captured appointments per month pays for the entire system. Most salons see ROI within the first week with increased booking rates and reduced no-shows.
Why Salons & Med Spas Choose Yardee
30-Minute Setup
Upload your service menu, pricing guide, and stylist schedules. The AI starts answering your business line in 30 minutes. No complex software, no IT team required.
Natural Conversations
No robotic "Press 1 for bookings" menus. Natural conversations that feel like talking to your best receptionist—professional, helpful, and focused on client satisfaction.
Works With Your Systems
Integrates with your current phone number and scheduling software. Clients call the same number they always have—zero disruption to your operations.
Simple Pricing
No per-minute fees or per-call charges. Flat monthly pricing that pays for itself with just 3-4 captured appointments. Immediate ROI through increased bookings and reduced no-shows.
Frequently Asked Questions
Can clients book specific stylists or providers?
Yes! The AI knows each provider's schedule, specialties, and availability. Clients can request their preferred stylist, and the AI will offer available time slots specifically for that provider.
Does this work with my existing scheduling software?
Yes. The AI integrates with popular salon and med spa scheduling systems. Bookings made through the AI automatically sync with your existing calendar in real-time.
Can the AI handle complex service questions?
The AI searches your uploaded service menus and treatment descriptions to answer pricing, duration, and "what's included" questions. For complex consultations (like advanced aesthetic treatments), it collects details and schedules a consultation with the appropriate provider.
What about cancellations and no-shows?
The AI makes rescheduling easy 24/7, reducing no-shows. It can send automated reminders and handle cancellation requests, immediately opening those time slots for other clients to book.
Does this replace my current phone number?
No. The AI works with your existing business number—no porting required. Clients call the same number they know. You control when the AI answers: after hours only, when busy, or 24/7.
How do I update pricing or add new services?
Just upload the updated service menu. The AI automatically uses the latest information. Add a new treatment or change pricing, and the AI immediately starts quoting the new information—no reprogramming needed.
Ready to stop losing $150-$500 appointments to competitors?
Book a 15-Minute Strategy Session →
See exactly how the AI + tools capture your after-hours bookings • No sales pitch • Real examples from salons and med spas
What's Included: AI + Smart Tools
Everything you need to capture every booking and serve clients better—built specifically for salons and med spas.
Appointment Scheduler Tool
AI checks provider availability in real-time and books haircuts, color services, facials, and treatments directly. Clients get confirmed appointments in under 2 minutes—no phone tag required.
External Support Tool
Creates detailed consultation tickets for new clients and complex treatments. Full client details, goals, and preferences sent to appropriate providers for personalized follow-up.
General Search Tool
AI searches your uploaded service menus, pricing guides, treatment descriptions, and policies to answer client questions instantly with your exact information—accurate answers every time.
Your Phone Number
Works with your existing business line—no porting or changes. Clients call the number they know. You decide when the AI answers: after hours only, when busy, or 24/7 coverage.
See How It Works For Your Business
Let us show you exactly how the AI + tools would handle your specific calls. We'll walk through real scenarios:
- After-hours booking request → How the AI checks availability and books instantly
- Service pricing question → How the General Search answers from your menu
- Cancellation/reschedule → How appointments get managed automatically
- New client consultation → How intake forms get completed and consultations scheduled
No generic demo. Real examples from salons and med spas.
Book Your 15-Minute Strategy Session →
Perfect for busy salons and med spas losing bookings to competitors with better availability